you are managing new staff members who are performing work to create a particular procurement item. on your personal schedule for the day, you have a meeting set up to meet with the new staff. you arrive in the meeting room to discover that no staff members have arrived. after waiting thirty minutes, you leave to attend another meeting. the next day, you meet with a couple of the staff members and ask why they did not show up to the meeting. they mention that they were not aware that they had to attend any meetings. which document should have outlined the meeting requirement?